WhatsApp CRM for small businesses
Turn WhatsApp conversations into organised customer journeys
Bring enquiries, follow-ups, bookings and customer conversations into a more structured workflow so your business can respond consistently without losing the personal feel of WhatsApp.
Configured around the way your business handles customers, enquiries and follow-up.
THE CHALLENGE
Customer conversations become difficult to manage as the business grows
01
Enquiries get lost in busy conversations
When customer messages arrive throughout the day, important enquiries can be missed, forgotten or buried beneath newer conversations.
02
Follow-up becomes inconsistent
Without a clear process, it becomes harder to remember who needs a reply, what was discussed and when the next action should happen.
03
Customer information becomes fragmented
Notes, appointments, FAQs and customer details can end up spread across messages, calendars and separate tools instead of supporting one clear workflow.
04
Growth creates more administration
As enquiries increase or more people handle conversations, assigning customers, coordinating responses and keeping service consistent becomes harder.
WHY IT WORKS
Bring more structure to every customer conversation
Keep enquiries, follow-up and customer activity organised around a clearer workflow while continuing to communicate through WhatsApp.
01
Fewer missed opportunities
Keep customer enquiries visible so important conversations are less likely to be forgotten or buried beneath newer messages.
02
More consistent follow-up
Give your business a clearer way to track what needs attention and when the next customer action should happen.
03
Better customer organisation
Bring leads, notes, appointments and useful customer information into a more structured working environment.
04
Clearer team coordination
Help the right person handle the right conversation with clearer ownership and customer assignment.
05
Faster everyday responses
Use prepared information and frequently needed answers to respond more efficiently without making conversations feel impersonal.
06
A smoother customer journey
Connect enquiries, bookings, follow-up and review requests into a more coherent experience from first contact onwards.
HOW IT WORKS
Turn everyday WhatsApp conversations into a clearer customer workflow
We configure the CRM around the way your business handles enquiries, follow-up, bookings and ongoing customer communication.
01
Understand your customer journey
We look at how enquiries currently arrive, how customers are followed up and where conversations, appointments or information tend to become difficult to manage.
02
Plan the customer workflow
We define how leads, customer details, follow-up, bookings and common questions should move through the system so the workflow stays practical.
03
Configure the CRM
We set up the relevant customer-management tools, booking options, FAQs, agent access and other features around the way your business actually works.
04
Connect the customer touchpoints
We configure the parts of the journey that connect enquiries, appointments, follow-up and other customer interactions into a more coherent experience.
05
Test the everyday journeys
We check the important workflows from first enquiry through to follow-up so the system behaves as expected before you begin using it with customers.
06
Support ongoing use
We help you work with a maintainable setup that can continue to adapt as your customer volume, team and business requirements change.
WHATSAPP CRM CAPABILITIES
The tools to manage customer conversations more effectively
The ChatBizSol WhatsApp CRM brings practical customer-management tools around the conversations your business already handles through WhatsApp, helping you organise enquiries, appointments, follow-up and everyday customer activity.
01
Leads & customer management
Keep customer enquiries, contact details and relevant information organised so conversations are easier to track and follow through.
02
Booking & appointments
Give customers a clearer route to book while keeping appointment activity connected to the wider customer workflow.
If you also need a simple customer-facing destination for links, offers, bookings and contact options, our SmartBio service can complement the CRM.
If you also need a simple customer-facing destination for links, offers, bookings and contact options, our SmartBio service can complement the CRM.
03
Agents & assignment
Support multiple agents and assign customers to the appropriate person so responsibility for conversations remains clearer as the team grows.
04
FAQs & AI-assisted answers
Provide frequently needed information more efficiently using standard FAQs and AI-assisted responses configured around your business information.
05
Campaigns & follow-up
Support planned customer follow-up and manual campaign activity so relevant contacts can be approached in a more organised way.
06
Reviews & customer journeys
Connect follow-up activities such as review requests with the wider customer journey, helping you continue the relationship beyond the initial enquiry or booking.
WHAT’S INCLUDED
A WhatsApp CRM configured around the way your business works
Your CRM is set up as a practical working environment for handling enquiries, bookings, customer information, follow-up and day-to-day conversations.
Discuss your WhatsApp CRM01
CRM workspace
A structured customer-management area for keeping leads, contact details, notes, appointments and relevant activity easier to organise and follow.
02
WhatsApp customer widget
A customer-facing WhatsApp widget configured around your business, with appropriate contact options, availability, QR access and conversation routes to help customers start the right interaction.
03
Booking setup
Booking options configured around your availability and customer journey so appointments can become part of the wider CRM workflow.
04
FAQ knowledge setup
Standard FAQs and relevant business information configured to support faster, more consistent answers to common customer questions.
05
Agent configuration
Agent access and assignment configured around the people responsible for handling customer conversations and follow-up.
06
Follow-up & review journeys
Customer follow-up, manual campaign activity and review-request journeys configured to support continued engagement after the initial conversation or booking.
WHATSAPP CRM SUBSCRIPTION OPTIONS
One CRM. Choose how you pay
Capture enquiries, organise leads and keep track of follow-up with an affordable WhatsApp CRM subscription. Choose monthly, quarterly or annual billing, then add the extras that suit your business or organisation.
- Full CRM access, billed monthlyFlexible access with no long-term commitment£12Per month
- Initial setup and onboarding
- WhatsApp lead-capture widget integration
- Control panel to manage leads and activity
- Add and manage up to four agents
- Lead-stage tracking
- Agent lead-handling and performance tracking
- WhatsApp and email notifications for new leads
- Email support
- Full CRM access, billed every three monthsA small saving, billed every three months£35Per quarter
- Initial setup and onboarding
- WhatsApp lead-capture widget integration
- Control panel to manage leads and activity
- Add and manage up to four agents
- Lead-stage tracking
- Agent lead-handling and performance tracking
- WhatsApp and email notifications for new leads
- Email support
- Best valueFull CRM access, billed annuallyOur lowest price, billed once a year£120Per year
- Initial setup and onboarding
- WhatsApp lead-capture widget integration
- Control panel to manage leads and activity
- Add and manage up to four agents
- Lead-stage tracking
- Agent lead-handling and performance tracking
- WhatsApp and email notifications for new leads
- Email support
All three billing options include the same core WhatsApp CRM features. Initial setup and onboarding are included; you then manage your CRM through your control panel. Optional add-ons are charged separately, with their scope, pricing and any recurring charges detailed in the ChatBizSol Portal. Subscription terms are available in the Portal.
OPTIONAL ADD-ONS
Extend your CRM around the way you work
Add practical help with branding, forms, FAQs, campaigns and team configuration. Choose the extras you need, with pricing and full details available in the ChatBizSol Portal.
02
Landing Page Customisation
Adapt your CRM landing page to present your business and guide enquiries.
View details →06
Custom-Trained Bot FAQ Assistant
Offer a bot FAQ assistant tailored to your supplied business information.
View details →10
Outbound Manual Campaign
Get help delivering an agreed outbound WhatsApp campaign manually.
View details →Add-ons are optional and charged separately from your CRM subscription. Available options, scope and any recurring charges are detailed on each Portal product page.
BUILT FOR EVERYDAY CUSTOMER WORK
A CRM your business can manage with confidence
We configure the system around your real customer workflow so it remains practical to use, understandable to your team and maintainable as the business grows.
01
Your workflow, not a generic setup
The CRM is configured around how your business actually handles enquiries, bookings, follow-up and customer communication rather than forcing you into an unnecessary process.
02
Clear team responsibility
Agent access and customer assignment help make it clearer who is responsible for each conversation as more people become involved.
03
Practical customer data handling
Customer information is organised around the work you need to carry out, helping reduce the fragmentation that comes from relying on disconnected notes and tools.
04
Designed to evolve
The setup can continue to develop as your customer volume, team structure and business requirements change.
QUESTIONS, ANSWERED
Questions about WhatsApp CRM
Still wondering whether the WhatsApp CRM is right for the way your business handles customers? Here are a few of the practical questions we hear most often.
Ask us anything ↗01 Do I need to change how I use WhatsApp?
Not completely. The CRM is designed to bring more structure around the customer conversations your business already handles through WhatsApp, rather than replacing the familiar way you communicate.
02 Can more than one person handle customer conversations?
Yes. The CRM can support multiple agents, with customer assignment helping make it clearer who is responsible for each conversation and follow-up.
03 Can customers book appointments through the system?
Yes. Booking can be configured as part of the customer journey so appointments, availability and follow-up work alongside the wider CRM workflow.
04 What happens after the CRM is set up?
We help you start with a practical, maintainable configuration and can support future adjustments as your customer volume, team and business requirements develop.
If the wider website or customer journey also needs improving, our Web Design service can address the broader experience around the CRM.
YOUR NEXT STEP
Make every customer
conversation easier to manage
Bring enquiries, bookings and follow-up into a clearer WhatsApp CRM workflow built around the way your business works.